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Senior Administrative Assistant in Addison, TX at Frontline Source Group

Date Posted: 4/2/2018

Job Snapshot

Job Description



Would you like to work for a great company? We have an outstanding opportunity for a Senior Administrative Assistant in Dallas, TX on a long term 9 month contract basis.  

Company Profile:
Headquarters based in DFW area
Great team environment
Long term tenured employees
Strong work/life balance environment


Senior Administrative Assistant Role:
The Senior Administrative Assistant will support the Global Marketing Strategy & Strategic Insights department administratively with calendar management, expense reports, travel arrangements and itineraries, monthly Executive Summaries and staff meeting agendas. 
Develops professional and high-impact presentations and videos, including visual interpretation of data, importing data from various sources, using existing and sourced images and videos. 
Research internal and external social media sites and develop placement/adoption reports.  Review and analyze multiple sources of information from reports, online, research, dashboards, etc., to produce reports. 
Provides administrative support to 10 departmental personnel with miscellaneous duties such as maintaining department calendar and contacts, expense reports, department team building events, performing investigative research and resolving inquiries.  
Collects, organizes, interprets and summarizes data of various types into proper format, including creation of spreadsheets, for analysis by management personnel. 
Composes correspondence of a non-routine nature in response to interoffice and outside inquiries, often requiring research.  
Types correspondence from handwritten notes deciding best format and/or layout to use.
Answers, screens, and redirects phone calls as necessary.  
Takes messages as appropriate and offers solutions to non-routine inquiries, often requiring some research. 
Opens and prioritizes departmental mail and informs appropriate personnel of urgent or critical issues. 
Assists in the annual preparation of the departmental budget by gathering information from previous year and providing year-end estimates of actual versus planned expenses to be analyzed for budget planning. 
Typically tracks asset inventory for department; coordinates new asset purchases with IST, records capital expenditure purchases and reports to appropriate department when assets require maintenance, if under warranty, where they physically reside, if they are moved, etc. 
Interacts with senior and mid-level management, Human Resources, international subsidiaries, Legal, regions, international markets, Brand and Creative to research and respond to requests or department policy issues.  


Senior Administrative Assistant Background Profile:
The Senior Administrative Assistant will have a High School diploma or equivalent
Minimum 5 years’ experience in an administrative assistant role 
Highly proficient in MS Office Suite - able to create complex documents, forms, presentations, and spreadsheets
Must type between 60-70 wpm accurately
Basic math skills – must be able to pass a basic math test
Highly proficient in spreadsheet software to create complex formulas involving averages, percentages, exchanges rates, and macros.  Must be able to transfer spreadsheet information into graphs and charts using graphics software package.
The ideal candidate will be able to work independently with little direction, with outstanding organization skills and attention to detail skills
Strong verbal and written communication skills
Ability to multi-task and prioritize, as well as maintain a high level of confidentiality
Excellent interpersonal skills

Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings!  You can see the extensive list of benefits on our website under the Candidate “Benefits” tab.

Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.