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Executive Assistant in Houston, TX at Frontline Source Group

Date Posted: 2/19/2018

Job Snapshot

Job Description



Our successful and busy client in Houston, TX has a need for an Executive Assistant on a direct hire basis.

Company Profile:
Oil and gas exploration company


Executive Assistant Role:
The Executive Assistant will be responsible for supporting C Suite Executives as well as providing receptionist and general office support for the office as a whole.
Responsible for greeting guests in person or on the phone with an energetic, warm and friendly personality.
Receive packages and other shipments and handle incoming/outgoing mail on a daily basis.
Answer incoming calls and route to the appropriate person.
Assist with organizing conference room schedules.
Provide travel arrangement support, prepare reports, expense reports, letters and general correspondence, spreadsheets and PowerPoint presentations.
Maintain documents on the admin drive and distribute when necessary.
Extensive calendaring.
Book and organize meetings held in the office or externally, including ordering and setting up of catering needs, working with IT for tech support, and any other needs specific to the meeting.
Responsible for stocking and ordering refreshments and snacks for all kitchens, including grocery shopping, and working with outside vendors for necessary items and coordinated service.
Order office supplies, receive orders, and distribute and/or stock in proper locations, as well as oversee the inventory supply and keep neat and orderly.
Work on special projects as needed.


Executive Assistant Background Profile:
The Executive Assistant will have a High School diploma or the equivalent.
5+ years’ of administrative support experience, specifically supporting C Suite Executives
The ideal candidate will have lots of energy, with an outgoing and positive personality, who is extremely professional and polished.
This role requires someone who is versatile, dependable, committed, and willing to go the extra mile.
Proficient in MS Office Suite – specifically Word, Excel and Outlook, but will use PowerPoint as well
Expert Outlook experience – there will be extensive calendaring in this position
Strong travel arrangement scheduling experience
Familiarity with the oil and gas industry is preferred but not required
High degree of accuracy and attention to detail is a must
Maintain a high level of confidentiality 
Excellent written and verbal communication skills
Dependable, customer service focused, with strong organizational skills


Features and Benefits of Client:
Opportunity to participate in an AMAZING benefits package:
Medical, Dental and Vision 
Health Savings Account (employer funds the account with the full annual deductible amount for the employee and if applicable, the employee + dependents)
Extremely low premiums (100% employer paid for employee only)
401K with match and 100% vested in both immediately
Employer paid Life Insurance, AD&D, Short Term Disability, and Long Term Disability
11 Paid Holidays
Generous vacation allowance
Awesome work schedule with half days off on Fridays
Fully stocked kitchen for employees to have breakfast and lunch at the office daily

Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.